Available Vehicle Types and Rates
The Facilities Services Motor Pool fleet of vehicles consists of:
7 – 4 door Sedans with an occupant capacity of 4-5
3 – Hybrid/Alternative fuel vehicles with an occupant capacity of 4-5
5 – Minivans with an occupant capacity of 7
4 – Passenger Vans with an occupant capacity of 7-8
10 – Maxivans with an occupant capacity of 11-12
1 – Standard Electric Golf Cart with an occupant capacity of 4
1 – Large Electric Golf Cart with an occupant capacity of 6
Facilities Services staff will make every effort to schedule the best vehicle(s) to meet your needs.
Please use the “Special Needs & Requirements” field on the online reservation form to communicate
Occasionally, during periods of high demand, Motor Pool will be unable to fulfill all requests for vehicles.
If the situation arises, we will offer to facilitate a rental vehicle from Enterprise utilizing the
Commonwealth’s State contract (State contract Enterprise Rates will apply). If you agree to this option,
Facilities Services Motor Pool will make payment to Enterprise on your behalf and debit your
department/organization through the University chargeback process. Motor Pool will also provide
you with a University fuel card for use with your Enterprise rental during travel.
You may also schedule and rent a vehicle on the State contract directly with Enterprise without assistance
from Motor Pool. If you choose this option, you will be asked to present payment
(option of paying with a University Travel Card or personal funds for reimbursement) when picking
up the vehicle and a University fuel card will not be issued.
Vehicle Rental Rates
(EFFECTIVE JULY 1, 2016)
Maxi and Mini Vans – .55 per mile or $24 per day whichever is > + fuel
4 door Sedans – .48 per mile or $24 per day whichever is > + fuel
Hybrid Vehicles – .48 per mile or $24 per day whichever is > + fuel
6 Passenger Golf Cart – $80 per day
4 Passenger Golf Cart – $75 per day
Facilities Services Staff will fuel and inspect vehicles prior to pick up. A University Fuel card
will be furnished to purchase fuel during travel. When refueling, select regular grade fuel ONLY.
Receipts for fuel purchases should be retained by the driver and turned over to the “renter’s”
department budget staff for reconciliation. Vehicles are issued with a full tank of gas and
should be returned with a full tank of gas. A refueling fee of $10 will be charged if the vehicle
is returned with a fuel level of less than full.
Requests for vehicles can be canceled by sending an email to firstname.lastname@example.org at
least 24 hours prior to the scheduled departure date. A late or same day cancellation fee
of the minimum daily rate will be charged.
If a vehicle is not picked up on the scheduled departure date, it will be viewed
as a same day cancellation and a fee of the minimum daily rate $24.00 will be charged.
An additional cleaning fee will be charged for vehicles requiring trash removal
or exterior/interior cleaning outside that of normal use.