Facilities Management Departments

This office works closely with the university’s Human Resources Department and handles all Physical Plant personnel actions. This includes timekeeping functions, recruitment, personnel job descriptions, performance evaluations and disciplinary and grievance procedures.

Building Commissioning and Warranty
The Building Commissioning and Warranty Branch is responsible for new building design input to improve maintainability and operability. This branch represents  Physical Plant interests during the design, construction, startup and warranty phase of the new construction. It recommends the adoption of building standards for new buildings and renovation work to ensure that the past problems experienced are not  repeated and to allow well performing materials and equipment to be procured  again when needed. During the construction of a new building or renovation project, this branch provides information on existing systems and conditions along with  assisting in the coordination between the Contractors and other University Departments. Upon completion of a new building or a renovation project, this branch tracks and distributes As-built Drawings for archival, Operation and Maintenance Manuals, Equipment and Systems Training and any required extra materials  included in the project. Additionally, the Building Commissioning and Warranty Branch maintains the warranty information for new buildings or renovations and manages the work performed by contractors under the conditions of the warranties.

Code Compliance
As a State agency, George Mason University has received delegated authority to act as agents for the Virginia Department of General Services, Division of Engineering and Buildings (DEB). In this capacity, George Mason is responsible for ensuring all non-Capital outlay construction work being performed on George Mason University property meets the requirements of the Virginia Uniform State-wide Building Code (VUSBC). The Code Compliance Office fulfills this  responsibility by providing plans review, building permits, and inspections similar to that of the local building code official at the city and county levels.

The Contracts Department administers and oversees the work accomplished through numerous contractors around the university. This includes an oversight of over 25 service contracts for work such as grounds maintenance, building alterations, HVAC repairs, concrete and asphalt site improvements and repairs. The work is done using open-ended contracts for specific type of work, and through one time bids for larger projects.

Customer Service Center
The Customer Service Center receives, processes, schedules and tracks all work requests received from university departments, either by telephone, submitted  work request forms or online.

Energy Management and Building Automation
The Energy Management & Building Automation office manages Mason’s Building Automation and Energy programs. The Mason Energy Department’s plan is to aggressively pursue energy-saving activities and to provide adequate support of these activities to consume energy in the most efficient manner possible. To that extent Mason has installed and utilizes a comprehensive Building Automation System linking every facility by Fiber Optics and Ethernet to the Facilities Management Energy Management Office. Energy savings are achieved through improved monitoring and control capability for key systems:  Heating, cooling, ventilation and lighting. Verification for proper temperatures, set points, setback or shutdown of systems, monitoring of energy usage in real-time and detection of degraded energy efficiency contributes to more efficient operation and expected energy savings. The department develops effective strategies to manage energy consumption and initiates programs to decrease energy usage. The department works closely with our utility vendors to insure Mason receives timely bills that are accurate and based on our contracted rates. The department works closely with D.M.M.E in planning performance contracts for energy savings, working with State Contracts that insure Mason the best possible rates and meeting the requirements of current Executive Orders on energy use.

The Engineering Department provides estimate for work requests for customers  that are initially looking for pricing and scope determination for their  projects. These projects usually involve more than one building trade and  require site investigations and engineering calculations. Estimates and sketches  are done using both in-house estimates and open-ended Architect / Engineering  contracts.  The use of Architect / Engineering contracts require funding by the  requesting organization.

The Housekeeping Department seeks to provide a clean and healthy environment for  students, faculty, staff, and guests in the academic campus buildings.  Presently, the Housekeeping staff is responsible for approximately 2,000,000  square feet of space that is used by more than 28,000 people.

Infrastructure and Records
The Infrastructure and Records Office is responsible for the facility condition  assessment and inspection of all buildings and infrastructure at the three George Mason University campuses, and the history files and records for those assets. Examples of the files and records include the final project as-built drawings, and equipment and material submittals and catalog cuts. The Office works closely with the other Physical Plant departments, especially Contracts and Operations, to verify the accuracy of project scope and documentation.

This department manages both the routine and special operational, financial, and  personnel activities relative to maintenance, repair, minor construction, alteration, and operation of the grounds, buildings and other physical  facilities of the university.  This includes almost all of the Physical Plant  shop forces with a staff of approximately 80 full-time regular and skilled trade personnel and approximately 40 wage employees. The professional staff plans, organizes and directs the carpentry, painting and signs, grounds, electrical, HVAC, plumbing and waste management and recycling program. Also included under  this department are the emergency response programs for snow, wind damage and  flood occurrences.